Privacy Policy

 GDPR Statem​ent

I commit to guaranteeing protection of the client’s privacy by strict adherence to the provisions outlined within the General Data Protection Regulation ((EU) 2016/679) (GDPR). This commitment is in place unless and until GDPR is no longer directly applicable within the UK, together with the Data Protection Act 2018, any national implementing laws, regulations and secondary legislation as amended or updated from time to time in the UK, and any successor legislation to GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003 (Data Protection Legislation).

Privacy Policy

The client’s privacy is serious. Within this Privacy Policy I provide information on when and why I collect personal information, how I use it, the limited conditions under which I may disclose it to others and how I keep it secure.

School/Client Information

When a client representative makes contact in order to request an assessment service, relevant information is sourced to enable fulfilment of the service provision. 

This information includes:

• Confirmation of school (including personnel) data relevant to the work being undertaken e.g. name(s) of relevant liaison staff, arrangements for appropriate undertaking of assessment work
• Pre-assessment information required in relation to undertaking the assessment service and completion of JCQ (Joint Council for Qualifications) Form 8 Section 1 include:

• full name(s), year grouping(s), age(s) and date(s) of birth of pupil(s)
• individual pupil/student JCQ 4 digit examination candidate number
• individual pupil/student SEND broad category of need
• individual pupil/student SEND diagnosis (if applicable)
• individual pupil/student SEND brief history of need
• individual pupil/student ‘substantial impact’ statement
• individual pupil/student specific Access Arrangement query/request
• individual pupil/student statement on ‘normal way of working’ - both within the classroom and within assessment situations

This information is collected to plan and provide the assessment(s) the client/SENDCo has requested.

The information is not shared with any other individual or organisation. Electronic records of this information are kept secure on the premises at 19 Briarcroft, Lower Darwen, Darwen, Lancashire. BB3 0RT.

The client is entitled to view, amend, or delete the personal information that is held on file electronically.  Please email your request to: examinationsaccessservice@outlook.com

Once pupil/student assessment has been undertaken, record of the relevant assessment result is made electronically, on Section 2 of JCQ Form 8 and returned to the SENDCo. Form 8 is subsequently securely stored by the school, along with the additional evidence that the school needs to collect of a candidate's 'normal way of working'.  When this evidence requirement is complete, the school may then make a secure online application for an award of access arrangements in examinations, to JCQ; whose decision is final. The residual evidence held on file by Examinations Access Service is then subsequently destroyed/deleted.

Information pertaining to a school/college examination candidate(s) is not subsequently stored/shared unless there is a specific request/written direction by the school/college SENDCo or Head of Centre; or as required by law.
 

The data policy was created on 1 November 2021 and is subject to annual review (next review scheduled 6 April 2022)